The following phrases are used to conduct a meeting. These phrases are useful if you are called on to conduct a meeting.

One of the most common requirements of business English is holding meetings in English. The following sections provide useful language and phrases for conducting meetings and making contributions to a meeting.

Meetings generally follow a more or less similar structure and can be divided into the following parts:


I - Introductions

II - Reviewing Past Business

III - Beginning the Meeting

IV - Discussing Items

V - Finishing the Meeting



II - Reviewing Past Business


Reading the Minutes (notes) of the Last Meeting

To begin with I`d like to quickly go through the minutes of our last meeting.
First, let`s go over the report from the last meeting, which was held on (date)
Here are the minutes from our last meeting, which was on (date)


Dealing with Recent Developments

Jack, can you tell us how the XYZ project is progressing?
Jack, how is the XYZ project coming along?
John, have you completed the report on the new accounting package?
Has everyone received a copy of the report on current marketing trends?


Moving Forward

So, if there is nothing else we need to discuss, let`s move on to today`s agenda.
Shall we get down to business?
Is there Any Other Business?
If there are no further developments, I`d like to move on to today`s topic.


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  • Reviewing Past Business